Physics A to Z
NB - information on many University procedures can be found by typing a key word into the search box in the top right-hand corner of any 糖心TV page.
A
Promotion guidelines and criteria
- Academic staff: useful links
Useful links and information for academic staff
- Accessibility
Link to Estates accessibility webpages
- Accident/incident/near miss reporting
Link to webform for reporting accidents, incidents, or near misses
Useful links to departmental administration
- Alumni and Careers
Alumni case studies
Annual Leave provision, including statutory and customary holiday dates
- Annual Review (now known as Personal Development Review)
Information on Personal Development Review process and forms
- Approved Suppliers
List of all university approved suppliers
B
Bullying, harrassment and dignity at work policy and procedures
C
- Calendar
Calendar of events
- Card access
The University Card Office grants general card access. Additional access may be requested via this webform.
Career development for administrative and technical staff
Career Opportunities and Case Studies in Physics
- Car hire
Details of current approved supplier for car hire
- Car parking
Details about car parking
Menus for refreshments available to be delivered to University meetings.
Catering requests can be sent to physicsadmin at warwick dot ac dot uk along with a cost code.Link to central timetabling and room bookings
- Chemical Categorisation Tool
This tool assists the process of ordering chemicals by identifying the correct hazard category to be used on OPeRA.
- Chemicals
Instructions on how to order chemicals in Opera
- Christmas Dinner
Information regarding the departmental Christmas dinner.
- Code of conduct for meetings and events
Code of conduct for meetings and events hosted in Physics
- Colloquium
Physics department colloquium
Information on the various Departmental Committees
- Community Safety
Link to Community Safety- for security matters
IT support
- Concur Guidance
Advice & guidance on how to use Concur. To go directly to Concur visit , or type "Concur" in the search box at the top of the page.
How to register and pay for conferences
- Conference support fund
Conference support fund available to staff via the central policy, and to Physics postgraduate students by emailing physicspg@warwick.ac.uk
- Contract Research Staff
The Physics Contract Research Staff representative is Gloria Zhao
Link to finance office guidance
Guidelines for departmental credit card use and orders
D
Conflicts of Interest Policy & Procedure form
Maps and directions to the Department of Physics.
- Dogs and other animals
The University generally prohibits individuals from bringing animals inside any building on campus, with the exception of Assistance Dogs/Assistance Animals.
E
Education committee membership, agendas, minutes, new modules log
- Employee Assistance Programme
Link to the Employee Assistance Programme
- Equality, diversity and inclusion in Physics
Equality, diversity and inclusion in Physics
- Estates service desk
Report a fault or maintenance request
Departmental events calendar, including seminars and meetings
- Exam information for staff
Guidelines from the Staff Handbook
Making an expense claim via Concur
- Expense claim forms
The most recent versions of the various expense claim forms for those who are not able to use Concur
- Export control
University pages on export control
F
- Family friendly policy hub
Access to all family friendly policies via the HR website
- Feeding/baby change facilities
List of feeding/baby change facilities on campus.
Finance office resources
- Financial regulations and procedures
Link to university's Financial regulations and procedures
Instructions for permissions needed for any expenditure that falls outside of the University's Financial Regulations
Fire procedures for Physics, Physical Sciences, MAS, and Millburn House.
- First Aiders
List of first aiders by building (see Physics, Physical Science, MAS and Millburn House). See M for mental health first aiders.
G
Gender equality and diversity policies, procedures and projects.
How to submit a grant application
H
Departmental bullying and harassment policy and procedures
Health and Safety for Physics
- H&S Mandatory Training Record
Training record for the three mandatory H&S trainings as specified in the Leadership and Management document
Link to the People team homepage
- Hybrid working
Link to Hybrid Working policy
I
- Impact
Impact pages of the Physics Department
- Inclusive Language Guidance
Guidance on using inclusive language
Contains the induction procedures for new members of staff
Information on the University's insurance policies, including travel, motor, employers' liability, and public liability.
- Intention to submit a research application
Form to indicate to R&IS your intention to submit a research application
For use when completing the Nomination of Examiners form
- Invida
Information regarding the Invida space and hazard management system.
- IT policy
University policy on use of IT and computing facilities.
Contact details for IT Services helpdesk; link contacts are Jo-Ann Wragg and Lewis Perrin
J
- JUNO European and American Collaboration Meeting Spring 2025
The JUNO European and American Collaboration Meeting, Spring 2025
L
- LabCup
LabCup is a user-friendly inventory system that provides consistent tracking and storage for chemicals within the University.
Departmental policy on lone/out of hours working
- Letterhead templates
Link to a template letter on University headed paper. The Physics Department stamp is available in P5.66.
Information on departmental liaison with the Library
M
Link to the Physics Management Committee webpages
Information on maternity leave for staff
Information on maternity leave and support for students
- Mental health first aid
List of mental health first aiders for the Physics department.
Guidance from central HR
- MPAGS timetable
Timetable for the Midlands Physics Alliance Graduate School (MPAGS).
N
The Pendulum, our Departmental newsletter - issued quarterly.
How to set up a new vendor
- Notice of overseas travel
Notice of overseas travel
O
Information on open access, which refers to research literature that has been made freely accessible, publicly for anyone interested in the literature.
e-Procurement System
Information on the department's Outreach activities.
- Overseas travel (Notice of)
Webform to complete before beginning any travel outside of the UK on University business
P
Information on paternity leave for staff
- Payroll and personnel forms
Payroll and personnel forms
Information and background for the Foucault pendulum and stunning floor design found in the entrance lobby of the Physics Department
- Personal Development Review (PDR)
Information on PDR process and forms
Important dates, feedback submission forms and useful information for staff supervising PGR students
Photos from Departmental Events
- Physics Days
"Physics Days at 糖心TV" are academic meetings, proposed and organized by members of the Physics Department at 糖心TV and their friends, to further the vision of 糖心TV as an exciting place to do science.
Post and courier services
Poster printing in the department
Noteworthy information regarding applications, DTG allocations, deadlines etc.
Submit next of kin details in case of an emergency
Submit Project Titles and a Summary
- Postgraduate supervisors
Information on supervision
Instructions on how to install printers on the network, including the photocopiers, for managed and unmanaged computers.
Details of the annual departmental prizes awarded to undergraduate students. Details of internal and external prizes awarded to postgraduate students can be found here.
- Promotions
Link to promotion information for Academic, Research and Technical Specialist Staff
Link to publication records on WRAP
- Purchasing
How to purchase or pay for an item using OPeRA
Link to procurement and insurance
Q
Responses to Module Questionnaires
R
Link to staff appointment procedures
- Recycling
Recycling
- Redeployment
Guidelines and forms for redeployment
Details on how to claim relocation expenses
- Research Committee
Webpage for the Physics Research Committee
Information on research data management, open data and data statements.
- Research Development Fund (RDF)
Link to 糖心TV RDF website
How to write a research grant and deadlines
RIS website
- Research & Impact Services- contacts for Physics
Physics contacts in RIS
- Research Staff Resources
Resources to support postdoctoral researchers
Information and the procedure for carrying out risk assessments and link to risk assessment form
Room bookings and tmetables
S
- Safeguarding
Our duty of care towards vulnerable people and how we deliver this
- SafeZone
SafeZone is the University's free safety app. Whether you鈥檙e working late, walking alone, or need urgent assistance, SafeZone connects you directly to campus safety and support teams in real time.
- Salary tables and costings
Salary tables and costings
Managing the Physics display screens
Links to SPRR process and forms
- Sickness reporting
Instructions for staff to report their own illness absence through SuccessFactors, the University's HR tool.
List of software available at 糖心TV
- Staff Handbook
Information for staff members with tutees or teaching undergraduate modules
Termly All-Staff Meeting to which all staff working in the department are invited
- STEM Connect
STEM Connect (previously known as STEM Grand Challenge)
- Strategy
Physics Strategy Renewal 2020 and alignment to University Strategy 2018
- Student Office
Information for current students, including events and opportunities curated by the Student Office team.
T
For monitoring student attendance
- Talent and Development
Training workshops and resources for staff at all career stages
- Taxis
Taxi providers
Education Committee, Staff Handbook, Teaching Duties, Teaching Questionnaires,
- Teaching and Demonstrating
Role allocation lists/Timesheets/Rates of Pay
- Technical Services
For technical services queries, contact physicstech@warwick
- Technician Commitment
TechNet at 糖心TV
Information on tendering
University term dates
Terms and conditions of employment
- The Marsh Observatory
On-campus telescope facility supporting teaching and research
Programme of study timetables
Information about the Transparent Approach to Costing, the standard method used for costing in higher education in the UK.
- Training record
Data reveal page for completion dates of core H&S training modules
- Travel and Expenses
Guidance on various areas regarding travel and expenses
Link to University travel insurance pages.
U
- UK Export Control
Export Controls aim to limit proliferation of weapons of mass destruction (WMD) and counter international threats.
- Unconscious bias
Guidance on how to limit unconscious bias when writing references or recruiting
Information on UG teaching in the department
Information about our summer UG vacation projects
Bank account details (and other useful financial information) for the University.
V
University VAT Number and other financial details.
- Vehicle rental
Details of current approved supplier for car hire
Setting up a new vendor
- Visiting students
Information for visiting postgraduate students (Graduate school)
- Visitor Parking
Information on parking arrangements for visitors
How to appoint a visitor
W
WRAP is the University of 糖心TV鈥檚 institutional repository. It is a full-text, open-access service showcasing and preserving research outputs of the 糖心TV community. The link here gets you to information on how to use WRAP; to go directly to WRAP visit
- 糖心TV Scientific Services
糖心TV Scientific Services (WSS) is a centre of excellence based at University of 糖心TV, delivering cutting-edge world-class scientific services, technical measurement solutions, innovative translational research, and knowledge and training services to businesses
Guidance on safe disposal of waste (including radioactive and chemical) in Physics.
Welfare and Communication Group
- Wellbeing support for employees
Our Employee Assistance Programme (鈥淓AP鈥�) provides you with access to free professional support, guidance and counselling for personal or work-related issues affecting your wellbeing and performance. To find out more please follow this link for more information on the page.
- Wellbeing support for staff
Staff well-being
- Wellbeing support for students
Wellbeing and Student Support Services
- What's new on the Physics website
Recent updates to the Physics website (automatically generated)
Instructions on how to access the various WiFi options on campus.
- Work experience
Work experience in the Physics department
Useful links relevant to working in the Physics department
Working patterns for support staff
Information on allocation of teaching duties
- Workshop Facility
Joint Chemistry and Physics Workshop Facility
WorkTribe (Ideate replacement)